Business Support Associate – African Risk Capacity (ARC Vacancy Job Ref: VACWFP1831-27

World Food Programme (WFP)

ABOUT WFP 

Celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages applications from qualified candidates without regard to race, color, national origin, ethnic or social origin, genetic information, sex, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP seeks candidates of the highest integrity and professionalism who share its humanitarian principles. Selection of staff is competitive and we are committed to promoting diversity and gender balance. Female candidates are strongly encouraged to apply.

As the world’s largest humanitarian agency, it operates in more than 120 countries and territories, delivering life-saving assistance in emergencies, paving the way for peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change, and supporting sustainable and resilient livelihoods.

At WFP, people are at the heart of everything we do, and the vision for WFP’s future workforce is one of diverse, committed, skilled and high-performing teams, selected on the basis of merit, operating in a healthy and inclusive work environment, living WFP’s values ​​of Integrity, Partnership, Commitment, Humanity and Inclusion, and working with partners to save and change the lives of those for whom WFP exists to serve.

ORGANIZATIONAL CONTEXT:

Starting as a special project, the ARC was qualified in 2012 as a specialized agency of the African Union. With an initial vision of support for the fight against food insecurity, the improvement of living conditions, the capacity to resist and react to extreme and natural circumstances as well as the development of a determining factor that is resilience; the ARC has created sectoral ramifications such as insurance and finance.

To fully fulfill its role, the World Food Program ensures for this illustrious institution the supply of administrative services, project management, personnel management as well as technical services as part of the qualitative execution of roadmaps through an administrative service agreement (ASA).

Which makes the full application of laws and regulations to the ARC in the security component, in terms of information technology as well as office automation reorganization in the same way as the WFP.

ROLES AND RESPONSIBILITIES:

1/ Ensure excellent planning, coordination and supervision of this renovation and development project of a new office,

2/ Be a great support for the realization of feasibility studies and cost-benefit analyses for new renovation proposals,

3/ Facilitate the development of specifications and standards for office furniture in accordance with the requirements of the organization and ensure their acquisition, 4/ Effectively contribute to ensuring an optimal installation in line with the required standards following the development of appropriate policies,

5/ Continuously ensure the management of acquired equipment, services related to maintenance providers as well as the management of the premises on the safety and health aspect,

6/ Respond to the need for complex data analysis in order to provide management and clients with accurate information and reports for effective planning and decision-making.

7/ Facilitate compliance of services provided with internal occupational safety and health policy and contribute to the formulation of recommendations to management on improvements,

8/ Coordinate or create MPOs with the purchasing unit to facilitate the timely issuance of purchase orders for renovation/improvement projects as needed,

9/ Participate in the review of purchase requests, ensuring compliance with established procedures and guidelines,

10/ Collaborate with the purchasing unit to monitor the status of orders, track deliveries and resolve any purchasing issues.

11/ Collaborate with the finance department, assisting them in financial control and budget monitoring for facilities management and supporting the preparation of project budgets and financial forecasts,

12/ Maintain structured and transparent communication with all interacting units.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

Education: –

Bachelor’s degree in engineering, business administration, commerce, social sciences or a related field. – Additional qualification in project management

Translation results
Experience: Six (6) years of progressively responsible professional experience providing administrative or operational support in a facilities management, engineering or technical environment. Technical & Personal Skills:
-Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
-Excellent written and oral communication skills, including report writing and presentation skills
. -Proficiency in MS Office applications (Word, Excel, PowerPoint) and project management software.
-Strong ability to control and record financial transactions, data analysis and budget interpretation and control.
-Strong problem solving and decision-making skills.
-Ability to proactively identify and recommend areas for improvement in the design and delivery of specialized services.
-Ability to build relationships with diverse individuals across functions.
-A good knowledge of WFP requirements in terms of facilities, security and IT infrastructure is an asset.
Language:
Proficiency (level C) in English and French.

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