Senior Logistics Assistant, GS7, FT Vacancy Job Ref: VACUNICEF1831-15

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential. In 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone. And we never give up.

For every child, a hero! UNICEF’s core mission is to promote the rights of every child, everywhere, in everything we do – in our programmes, in our advocacy and in our operations. Our equity strategy, with a focus on the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action.

For UNICEF, equity means that all children have the opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the extent that a child does not have equal opportunities in life – in its social, political, economic, civic and cultural dimensions – their rights are violated.

It is increasingly clear that investing in the health, education and protection of the most disadvantaged citizens in a society – by tackling inequality – will not only give all children the opportunity to fulfil their potential, but also lead to sustained growth and stability of countries.

This is why the focus on equity is so vital. It accelerates progress towards the realization of the human rights of all children, which is UNICEF’s universal mandate, as outlined in the Convention on the Rights of the Child, while supporting the equitable development of nations. How can you make a difference?

The Senior Logistics Assistant performs a wide range of transactional, procedural and administrative tasks in support of the efficient logistics of the Country Office, ensuring that outputs are produced in a timely and efficient manner, in compliance with UNICEF rules and regulations, while demonstrating the ability to investigate, adapt and assess irregular cases, as well as recommend improvements to process implementation and design.

At the G-7 level, the tasks below are expected to be performed with a high degree of independence.

KEY END RESULTS

1. Ensure, through coordination with a service company, that warehouses are clean, safe and organized at all times.

2. Organize the daily management and operations in the warehouse, including space optimization.

3. Organize the timely and efficient receipt and dispatch of goods.

4. Maintain the warehouse system tool (Vision) accurate and up to date.

5. Manage container removal and carrier contracts, as well as shipment documentation.

6. Support the Procurement and Logistics unit upon request.

MAIN RESPONSIBILITIES AND DUTIES

1. Ensure that the warehouse is organized, clean and secure. Responsible for the safety of workers and visitors in the facility, managing the floor plan and daily monitoring of the service company.

2. Ensure that lot management and expiry date are effectively monitored. Ensure space optimization and warehouse organization (emergency stacking, grouping of items by program, clearly demarcated quarantine area, segregation of hazardous materials, compliance with temperature of controlled goods, clearly marked and identified storage maps and areas).

3. Organize the receipt and dispatch of goods in a timely and efficient manner. Drive the forklift for handling activities.

Receive goods delivered by suppliers (in liaison with the procurement unit) or freight forwarders (in liaison with the logistics manager), verify quantities and quality, link with OS records, inform program assistants and the procurement unit; immediately report discrepancies, damaged goods or any other irregularities.

Process exit vouchers and organize order preparation; supervise truck loading; prepare a monthly report on pending exit vouchers.

Ensure that outgoing goods are properly prepared for distribution. Coordinate with program sections, partners and procurement managers to execute distribution plans for purchased goods. Organize transport for in-country logistics by working on ToRs, LTAs and contracts in collaboration with the contracts unit. (4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically (7) Works collaboratively with others. During the recruitment process, we test candidates against the competency framework. Get to know our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our workforce must reflect the diversity of these children.

The UNICEF family is committed to including everyone, regardless of race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave of 26 weeks for women and 16 weeks for men, breastfeeding breaks and reasonable accommodation for persons with disabilities.

UNICEF strongly encourages the use of flexible work arrangements and female candidates. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.

UNICEF is committed to promoting the protection and safeguarding of all children.

Notes: Appointments to UNICEF are subject to obtaining a medical certificate. Visa issuance by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions.

Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).

If you are selected for a position with UNICEF, you must either be vaccinated as required or receive a medical exemption from the relevant UN department. Failure to do so will result in the selection being cancelled. All selected candidates will be subject to rigorous reference and background checks and will be required to adhere to these standards and principles.

The background check will include verification of academic qualifications and employment history. Selected candidates may be required to provide additional information to enable background checks to be conducted. Staff members being considered for employment with UNICEF are normally required to resign from their Government prior to accepting an assignment with UNICEF.

UNICEF reserves the right to withdraw an offer of employment, without compensation, if a visa or medical clearance is not obtained, or if the necessary vaccination requirements are not met, within a reasonable time, for any reason.

Only shortlisted candidates will be contacted and will proceed to the next stage of the selection process.

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